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Secondary occupations

Updated: 2015-04-27 in: Your employment

The term "secondary occupation"

A secondary occupation is carried out alongside the occupation that is regarded as the main employment. A secondary occupation can consist of the employee having another occupation or post, or the employee engaging in other activities. When assessing a secondary occupation, it is immaterial whether the employee carries out their secondary occupation as an employment, an assignment or within a personally or family run business. Nor is it relevant whether secondary occupation is performed within a private or public organisation. Secondary occupations are not presumed to be of a certain scope, nor to provide gainful employment. Activities that are typically considered to belong in the private sphere, and which are immediately associated with this sphere, are not regarded as secondary occupations.

It should be noted that KI presumes that all the tasks that an employee performs for KI are done within the scope of his/her employment. If, for instance, a teacher teaches at a department other than the one that they are placed at, it is thus still considered to be work done within the scope of the employment at KI, and is therefore not regarded as a secondary occupation.

In parallel with their teaching posts, teachers at higher education institutions may undertake employment or assignments or pursue activities relating to research and development within the subject area of their posts, if in doing so they do not undermine the confidence of the general public in the higher education institution. Such secondary occupations shall be kept clearly separate from the tasks assigned to them within their posts. The secondary occupations referred to are, according to the prior inquiries of the Swedish Higher Education Act, most likely tasks such as giving advice on scientific matters, or other consultation within the subject area.

Unauthorised secondary occupations

An employee's secondary occupation can be authorised or unauthorised. Unauthorised secondary occupations are normally identified as undermining confidence, impending on work, or competing with the main employment. A secondary occupation can undermine confidence, impede on work and compete with the main employment all at once.

Rules and guidelines regarding teachers and other employees secondary occupations

For information on rules and guidelines regarding secondary occupations, please see the document Rules and guidelines regarding teachers and other employee's secondary occupations. Please also see the document Enforcing regulations regarding secondary occupations.

Reporting secondary occupations

All employees must continuously report what secondary occupations they hold to their Head of Department. The same obligation applies when secondary occupations change. They must be reported via the PA-web. Even employees that do not have any secondary occupations must report this fact. 

Each year, a comprehensive collection of all employee's secondary occupation reports is carried out. All employees must report their secondary occupations before the end of March each year.

However, this year (2015) you must have reported no later than 20 May 2015.

Editor: Karin Kylberg

Report your secondary occupation

Once a year you are to report your extra job(s).
It is necessary to submit this report even if you do not have a second job.